Expenses API (0.1)
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The Expenses API allows you to manage accounting and expenses information.

Download OpenAPI description

expenses_api.json

expenses_api.yaml

Overview

URL

https://brex.com

Admin

developer-support@brex.com

Servers

Production

https://api.brex.com

Staging (Note: This is not a sandbox. It will not work with customer tokens.)

https://api-staging.brex.com

Card Expenses

View and manage card expenses data.

Operations

Receipt Match

Upload receipt and match automatically.

Operations

Expenses

Operations

List expenses

Request

List expenses under the same account. Admin and bookkeeper have access to any expense, and regular users can only access their own.

Security

OAuth2(Required scopes:

expenses.card.readonly

expenses.card

)

Query

expand[]Array of strings or null

Get additional details for the expense, e.g. merchant mcc code, by passing in expand[]=merchant. Query parameters include location, department, merchant, receipts.download_uris, user, budget and payment.

Example: expand[]= ?expand[]=merchant&expand[]=location

user_id[]Array of strings or null

Get expenses belong to provided user(s).

parent_expense_id[]Array of strings or null

Get itemized expenses belong to provided parent expenses ID(s).

budget_id[]Array of strings or null

spending_entity_id[]Array of strings or null

expense_type[]Array of strings or null(ExpenseType)

Enum"CARD""BILLPAY""REIMBURSEMENT""CLAWBACK""UNSET"

status[]Array of strings or null(ExpenseStatus)

Enum"DRAFT""SUBMITTED""APPROVED""OUT_OF_POLICY""VOID""CANCELED""SPLIT""SETTLED"

payment_status[]Array of strings or null(ExpensePaymentStatus)

Enum"NOT_STARTED""PROCESSING""CANCELED""DECLINED""CLEARED""REFUNDING""REFUNDED""CASH_ADVANCE""CREDITED""AWAITING_PAYMENT"

purchased_at_startstring or null(date-time)

Shows only expenses with a purchased_at on or after this date-time. This parameter is the date-time notation as defined by RFC 3339, section 5.6, e.g. 2022-11-12T23:59:59.999

Example: purchased_at_start= 2023-01-01T23:59:59.999

purchased_at_endstring or null(date-time)

Shows only expenses with a purchased_at on or before this date-time. This parameter is the date-time notation as defined by RFC 3339, section 5.6, e.g. 2022-11-12T23:59:59.999

Example: purchased_at_end= 2023-01-10T23:59:59.999

updated_at_startstring or null(date-time)

Shows only expenses with a updated_at on or after this date-time. This parameter is the date-time notation as defined by RFC 3339, section 5.6, e.g. 2022-11-12T23:59:59.999

Example: updated_at_start= 2023-01-01T23:59:59.999

updated_at_endstring or null(date-time)

Shows only expenses with a updated_at on or before this date-time. This parameter is the date-time notation as defined by RFC 3339, section 5.6, e.g. 2022-11-12T23:59:59.999

Example: updated_at_end= 2023-01-10T23:59:59.999

payment_posted_at_startstring or null(date-time)

Shows only expenses with a payment_posted_at on or after this date-time. This parameter is the date-time notation as defined by RFC 3339, section 5.6, e.g. 2022-11-12T23:59:59.999

Example: payment_posted_at_start= 2023-01-01T23:59:59.999

payment_posted_at_endstring or null(date-time)

Shows only expenses with a payment_posted_at on or before this date-time. This parameter is the date-time notation as defined by RFC 3339, section 5.6, e.g. 2022-11-12T23:59:59.999

Example: payment_posted_at_end= 2023-01-10T23:59:59.999

load_custom_fieldsboolean or null

Load custom fields for the expenses.

cursorstring or null

The cursor to use for pagination. This is the next_cursor value returned from the previous response.

limitinteger or null(int32)

Controls the maximum number of expenses returned in the response, can't be greater than 100

curl -i -X GET \
  https://api.brex.com/v1/expenses \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>'

Responses

List expenses response.

Bodyapplication/json

next_cursorstring or null

itemsArray of objects(ExpandableExpense)required

items[].idstringrequired

Unique ID associated with the expense.

items[].memostring or null

The memo of the expense.

items[].location_idstring or null

items[].locationobject or null

The location associated with the expense.

items[].addressobject or null

Location

items[].department_idstring or null

items[].departmentobject or null

The department associated with the expense.

items[].updated_atstring(date-time)required

The last time the expense was updated.

items[].payment_posted_atstring or null(date-time)

items[].categorystring or null

The category of expenses.

Enum"ADVERTISING_AND_MARKETING""GROCERY""TELEPHONY""OFFICE_SUPPLIES""PRIVATE_AIR_TRAVEL""CLOTHING""CAR_RENTAL""VEHICLE_EXPENSES""RESTAURANTS""GAMBLING"

items[].merchant_idstring or null

items[].merchantobject or null

items[].receiptsArray of objects or null(Receipt)

A list of receipts associated with the expense.

items[].budget_idstring or null

items[].budgetobject or null

items[].expense_typestring or null

Enum"CARD""BILLPAY""REIMBURSEMENT""CLAWBACK""UNSET"

items[].original_amountobject or null

Money fields can be signed or unsigned. Fields are signed (an unsigned value will be interpreted as positive). The amount of money will be represented in the smallest denomination of the currency indicated. For example, USD 7.00 will be represented in cents with an amount of 700.

items[].billing_amountobject or null

items[].budget_amountobject or null

items[].purchased_amountobject or null

items[].usd_equivalent_amountobject or null

items[].purchased_atstring or null(date-time)

The time the purchase was made.

items[].statusstring or null

Enum"DRAFT""SUBMITTED""APPROVED""OUT_OF_POLICY""VOID""CANCELED""SPLIT""SETTLED"

items[].payment_statusstring or null

Enum"NOT_STARTED""PROCESSING""CANCELED""DECLINED""CLEARED""REFUNDING""REFUNDED""CASH_ADVANCE""CREDITED""AWAITING_PAYMENT"

items[].user_idstring or null

items[].userobject or null

items[].paymentobject or null

The payment associated with the expense.

items[].custom_fieldsArray of objects or null(CustomField)

A list of custom field values associated with the expense.

items[].trip_idstring or null

The trip ID associated with the expense if it is a trip expense.

items[].spending_entity_idstring or null

The spending entity ID associated with the expense.

items[].spending_entityobject or null(Legal Entity)

A Brex legal entity.

items[].billing_entity_idstring or null

ID of the legal entity responsible for billing the expense.

items[].exported_atstring or null(date-time)

Timestamp when the expense was exported to the accounting system.

items[].integration_spending_entity_idstring or null

ID of the spending entity in accounting.

items[].integration_billing_entity_idstring or null

ID of the billing entity in accounting.

items[].reviewobject or null

Review information for the expense, including compliance status and reviewer details.

items[].repaymentobject or null

The repayment information for the expense, include the time the repayment is created and the user that created the repayment.

items[].approved_atstring or null(date-time)

The time the expense is approved.

items[].submitted_atstring or null(date-time)

The time the expense is submitted,

items[].completion_datestring or null(date-time)

The time payment will be completed/is completed.

items[].policyobject or null

The policy associated with the expense.

items[].expense_line_itemsArray of objects or null(ExpandableExpense)

The expense line items. Limited to 100 items.

items[].dashboard_urlstringrequired

URL to view the expense in the Brex dashboard.

Response

application/json

{
  "next_cursor": "string",
  "items": [
    { … }
  ]
}

Get an expense

Request

Get an expense by its ID.

Security

OAuth2(Required scopes:

expenses.card.readonly

expenses.card

)

Path

idstringrequired

Query

expand[]Array of strings or null

Example: expand[]= ?expand[]=merchant&expand[]=location

load_custom_fieldsboolean or null

Load custom fields for the expense.

curl -i -X GET \
  'https://api.brex.com/v1/expenses/{id}' \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>'

Responses

Get an expense response.

Bodyapplication/json

idstringrequired

Unique ID associated with the expense.

memostring or null

The memo of the expense.

location_idstring or null

locationobject or null

The location associated with the expense.

addressobject or null

Location

department_idstring or null

departmentobject or null

The department associated with the expense.

updated_atstring(date-time)required

The last time the expense was updated.

payment_posted_atstring or null(date-time)

categorystring or null

The category of expenses.

Enum"ADVERTISING_AND_MARKETING""GROCERY""TELEPHONY""OFFICE_SUPPLIES""PRIVATE_AIR_TRAVEL""CLOTHING""CAR_RENTAL""VEHICLE_EXPENSES""RESTAURANTS""GAMBLING"

merchant_idstring or null

merchantobject or null

receiptsArray of objects or null(Receipt)

A list of receipts associated with the expense.

budget_idstring or null

budgetobject or null

expense_typestring or null

Enum"CARD""BILLPAY""REIMBURSEMENT""CLAWBACK""UNSET"

original_amountobject or null

billing_amountobject or null

budget_amountobject or null

purchased_amountobject or null

usd_equivalent_amountobject or null

purchased_atstring or null(date-time)

The time the purchase was made.

statusstring or null

Enum"DRAFT""SUBMITTED""APPROVED""OUT_OF_POLICY""VOID""CANCELED""SPLIT""SETTLED"

payment_statusstring or null

Enum"NOT_STARTED""PROCESSING""CANCELED""DECLINED""CLEARED""REFUNDING""REFUNDED""CASH_ADVANCE""CREDITED""AWAITING_PAYMENT"

user_idstring or null

userobject or null

paymentobject or null

The payment associated with the expense.

custom_fieldsArray of objects or null(CustomField)

A list of custom field values associated with the expense.

trip_idstring or null

The trip ID associated with the expense if it is a trip expense.

spending_entity_idstring or null

The spending entity ID associated with the expense.

spending_entityobject or null(Legal Entity)

A Brex legal entity.

billing_entity_idstring or null

ID of the legal entity responsible for billing the expense.

exported_atstring or null(date-time)

Timestamp when the expense was exported to the accounting system.

integration_spending_entity_idstring or null

ID of the spending entity in accounting.

integration_billing_entity_idstring or null

ID of the billing entity in accounting.

reviewobject or null

Review information for the expense, including compliance status and reviewer details.

repaymentobject or null

The repayment information for the expense, include the time the repayment is created and the user that created the repayment.

approved_atstring or null(date-time)

The time the expense is approved.

submitted_atstring or null(date-time)

The time the expense is submitted,

completion_datestring or null(date-time)

The time payment will be completed/is completed.

policyobject or null

The policy associated with the expense.

expense_line_itemsArray of objects or null(ExpandableExpense)

The expense line items. Limited to 100 items.

dashboard_urlstringrequired

URL to view the expense in the Brex dashboard.

Response

application/json

{
  "id": "string",
  "memo": "string",
  "location_id": "string",
  "location": {
    "id": "string",
    "name": "string"
  },
  "address": {
    "country": "string",
    "state": "string",
    "city": "string",
    "postal_code": "string",
    "timezone": "string",
    "coordinates": { … },
    "line1": "string",
    "line2": "string"
  },
  "department_id": "string",
  "department": {
    "id": "string",
    "name": "string"
  },
  "updated_at": "2019-08-24T14:15:22Z",
  "payment_posted_at": "2019-08-24T14:15:22Z",
  "category": "ADVERTISING_AND_MARKETING",
  "merchant_id": "string",
  "merchant": {
    "raw_descriptor": "string",
    "mcc": "string",
    "country": "string"
  },
  "receipts": [
    { … }
  ],
  "budget_id": "string",
  "budget": {
    "id": "string",
    "name": "string"
  },
  "expense_type": "CARD",
  "original_amount": {
    "amount": 700,
    "currency": "USD"
  },
  "billing_amount": {
    "amount": 700,
    "currency": "USD"
  },
  "budget_amount": {
    "amount": 700,
    "currency": "USD"
  },
  "purchased_amount": {
    "amount": 700,
    "currency": "USD"
  },
  "usd_equivalent_amount": {
    "amount": 700,
    "currency": "USD"
  },
  "purchased_at": "2019-08-24T14:15:22Z",
  "status": "DRAFT",
  "payment_status": "NOT_STARTED",
  "user_id": "string",
  "user": {
    "id": "string",
    "first_name": "string",
    "last_name": "string",
    "department_id": "string",
    "location_id": "string"
  },
  "payment": {
    "id": "string",
    "paymentInstrument": { … },
    "statusReason": "OTHER"
  },
  "custom_fields": [
    { … }
  ],
  "trip_id": "string",
  "spending_entity_id": "string",
  "spending_entity": {
    "id": "string",
    "display_name": "string",
    "billing_address": { … },
    "created_at": "2019-08-24T14:15:22Z",
    "status": "UNSUBMITTED",
    "is_default": true
  },
  "billing_entity_id": "string",
  "exported_at": "2019-08-24T14:15:22Z",
  "integration_spending_entity_id": "string",
  "integration_billing_entity_id": "string",
  "review": {
    "compliance_status": "string",
    "approval_steps": [ … ]
  },
  "repayment": {
    "repayment_initiated_by": { … },
    "repayment_initiation_date": "2019-08-24T14:15:22Z"
  },
  "approved_at": "2019-08-24T14:15:22Z",
  "submitted_at": "2019-08-24T14:15:22Z",
  "completion_date": "2019-08-24T14:15:22Z",
  "policy": {
    "id": "string",
    "name": "string"
  },
  "expense_line_items": [
    {}
  ],
  "dashboard_url": "string"
}

Receipt Upload

Operations

Expenses API (0.1)
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Card Expenses

Receipt Match

Expenses

List expenses

Request

Responses

Was this helpful?

Get an expense

Request

Responses

Was this helpful?

Receipt Upload

Expenses API (0.1)CopyCopy for LLMCopy page as Markdown for LLMsView as MarkdownOpen this page as MarkdownOpen in ChatGPTGet insights from ChatGPTOpen in ClaudeGet insights from Claude

Card Expenses

Receipt Match

Expenses

List expenses

Request

Responses

Was this helpful?

Get an expense

Request

Responses

Was this helpful?

Receipt Upload

Expenses API (0.1)
Copy for LLM
Copy page as Markdown for LLMs
View as Markdown
Open this page as Markdown
Open in ChatGPT
Get insights from ChatGPT
Open in Claude
Get insights from Claude